MINUTES OF A CALLED SESSION

OF THE COUNCIL OF THE TOWN OF EAGLEVILLE , TENNESSEE  

January 25, 2007 

The City Council of the Town of Eagleville, Rutherford County, Tennessee, met in regular session at 7:00 p.m. on  January 25, 2007, in Eagleville City Hall with Mayor Nolan S. Barham, Sr., presiding. 

COUNCIL MEMBERS PRESENT

Mayor Nolan S. Barham, Sr.                            Vice-Mayor Ronnie Hill

Councilman Harold Vincion                              Councilman David Rigsby

Councilman Terry Zumbro                                Councilman M. A. Smitty

Councilman Greg Buchanan                

STAFF

Everett Stone, Police Chief                               Michelle Bennett, City Recorder

Joe Jackson, Fire Chief                                     Travis Lampley, Town Attorney           

GUESTS

Carolyn Barham                                               Janie Zumbro                           

CALL TO ORDER

The meeting was Called to Order by Mayor Nolan Barham.   

ROLL CALL

            A roll call was taken by City Recorder Michelle Bennett.  All members were present.   

INVOCATION

Councilman David Rigsby delivered the invocation.   

PLEDGE OF ALLEGIANCE

Councilman Smitty led the Pledge of Allegiance to the flag. 

MAYOR'S WELCOME

Mayor Barham welcomed everyone to the City Council meeting.  

asked for any comments on the following: 

CITIZEN’S INPUT

            None.   

APPROVAL OF MINUTES

            Mayor Barham asked for a motion to approve the December, 2006, minutes with Greg Reed’s corrections.  Councilman M.A. Smitty made the motion with Councilman Harold Vincion seconding.  A roll call vote was administered by Michelle Bennett and the motion passed 6-0. 

FINANCIAL STATEMENT

            Mayor Barham asked for a motion to adopt the Financial Statement.  After, Councilman Zumbro moved and Councilman David Rigsby seconded.  A roll call vote was administered by Michelle Bennett and the motion passed unanimously. 

ADDITIONS / DELETIONS TO AGENDA

Ø      Personnel Policies and Procedures added by Councilman Buchanan under old business. 

AUDIT REPORT – Mr. John Poole

            Mr. John Poole passed out the 2005-2006 audit report to the Mayor, City Council

Members and staff.  He explained it was a very clean audit and Michelle has done a great job with the finances.    

            Councilman Smitty thanked Mr. Poole for the great job he did at the cost of $3,600 compared to previous year’s audits. 

OLD BUSINESS

Park Update

Ø      Vice-Mayor Ronnie Hill stated that the restrooms are just about completed.  The stalls are in and the drywall is up and has been painted.    

Ø      The scorekeeper’s tower is painted and trimmed out.

Ø      The Gazebo has been moved down to the park.

Ø      The roofs over the dugouts are almost completed. 

Ø      More gravel has been brought in and smoothed out. 

Ø      The Park Board has met with the Ball Club again.  They came to an agreement with them.  The Ball Club is going to give the Park fund $10.00 per every child.  The city/park is going to stock the concession stand and the Ball Club will work the concession stand.  All the money made will be put back into the park fund. 

Ø      This summer Vice-Mayor Ronnie Hill and Jeff Mooneyham will be cutting and taking care of the grass. 

Ø      The Ball Club received a 100% grant match to buy equipment.  The grant is for $6,300.00.  They have also had several items donated. 

Ø      Mayor Barham and Vice-Mayor Ronnie Hill stated that they are going to write a letter to the state for a one year extension for the grant. 

Personnel Policies and Procedures – Greg Buchanan

            Councilman Greg Buchanan discussed several items with the mayor and council regarding the new Personnel Policies and Procedures.  He asked Michelle about hours she had accumulated and whether or not to pay her for those hours or use them as comp time.  Michelle stated that it’s hard to take comp time, because City Hall would have to be closed.  He also voiced concern about labor laws and maybe getting two full time people working at City Hall.   

NEW BUSINESS

Ø      Recommendation for new City Attorney

Mayor Barham asked for a motion to hire Travis Lampley as City Attorney.  Councilman Terry Zumbro made the motion to approve Attorney Travis Lampley as our new attorney at $450.00 a month.  Councilman Greg Buchanan seconded.  A roll call vote was administered by Michelle Bennett and the motion passed unanimously.

Ø      Coffey Annexation Ordinance #07-01 – First Reading

Councilman Vincion stated that the Planning Commission has brought a recommendation to the City Council to approve on first reading ordinance #07-01 to annex the Coffey Property.  A roll call vote was administered by Michelle Bennett and the motion passed 6-0.

Ø      Mayor’s Recommendation – Beautification Committee

Mayor Barham made the recommendation that Emily Palmer and Janet O’

Brian be selected as four year term members to the Beautification Committee.  He also stated that Rita Boyd and Kim Baehr have two more years on their terms.  Councilman Smitty made the motion to accept and Councilman David Rigsby seconded.  A roll call vote was administered by Michelle Bennett and the motion passed unanimously.

Ø      Activities Committee

Mayor Barham made the recommendation that Rhonda Jones be selected to the activities committee.  Councilman Harold Vincion made the motion and Councilman Terry Zumbro seconded.  A roll call vote was administered by Michelle Bennett and the motion passed 6-0.

Ø      Rutherford Signage Task Force

Mayor Barham appointed Janie Zumbro to the Rutherford Signage Task Force.  She will be attending meetings representing the City of Eagleville.  He thanked Janie for accepting this position. 

Ø      New Grant Program – TDOT  Tennessee Safe Routes to School Program

Mayor Barham presented this grant proposal to the Council, which he had just received from GNRC.  It is a 100% grant involving sidewalks and other safety measures for schools.  He asked the Council for approval to pursue this with Tonya Blades, GNRC grant write.  Councilman Smitty made the motion to accept the new grant program and Councilman Terry Zumbro seconded.  A roll call vote was administered by Michelle Bennett and the motion passed 6-0.  

COUNCIL BOARD, SPECIAL REPORTS

Police Board Report

Ø      Chief Stone reported he would be out of town next month for a few days for training.  The training is for Homeland Security and Critical Infrastructure Protection.  He stated that there is also a first aid/CPR class that he will be attending with Chief Jackson in February. 

Ø      Councilman Greg Buchanan had a question about the complaint that his wife, Melissa Buchanan had filled out last month.  He wanted to know the final outcome of that.  Chief Stone stated that he contacted the woman by letter.  She then responded to his letter with a phone call and denied the allegations.  The complaint form and action taken is on file in City Hall. 

Fire Board Report

Ø      Chief Jackson reiterated what Chief Stone stated about the ADD/CPR class in February. 

Ø      He received a letter from the State of Tennessee stating that the Eagleville Fire Department was officially considered a Fire Department.    

Ø      Chief Jackson told the Mayor and City Council that he would be retiring as Fire Chief as of February 28, 2007, due to time restrictions and health reasons.  The Mayor and Council told Chief Jackson how much they appreciated his 17 years of service. 

Beautification Report

Ø      Mrs. Bridget Fitzgerald asked about the Eagleville sign that was at the south end of town.  Mayor Barham told her that it was torn up by a subcontractor of CUD.  He has spoken with Larry McElroy several times and asked him to check into this and update us on this situation. 

Ø      Councilman Buchanan stated that Kim Baehr and Kelly Mooneyham were denied a check for a purchase for the Activities Committee.  Michelle stated that she did not ever deny anyone a check.  She stated that she has not been asked for this.  Mayor Barham asked Mr. Poole to address this situation.  Mr. Poole stated that he, and any other accountant/auditor, preferred that anyone using the credit card or writing a check be bonded.  His preference would be reimbursement, which he had explained to Michelle, but he mentioned using a purchase order plan. 

After much discussion Councilman Terry Zumbro made the motion for the Beautification Committee and Activities Committee to start using a purchase order number system.  Vice-Mayor Ronnie Hill seconded the motion.  A roll call vote was administered by Michelle Bennett and the motion passed 6-0.

MAYOR’S CLOSING REMARKS

Ø      Mayor Barham stated that he heard from Representative Cobb, State Senator Ketron and County Mayor Burgess that the State, as of this week, has sent him the necessary information for the County to pay for the sign for John Redmond.  As soon as the money is received TDOT will make the sign and install it.  There will be a ceremony held when this is done. 

Ø      Mayor Barham asked Michelle to update everyone about the street lights.  She stated that she had faxed in the monthly sheet to MTEMC.    

Ø      Mayor Barham asked everyone to pay attention to the Sunshine law. 

Ø      He asked everyone not to overlook the handout regarding ethics. 

ADJOURNMENT

With no further business to discuss, Mayor Barham asked for a motion to adjourn.  Councilman Smitty made the motion to adjourn and Councilman David Rigsby seconded.  By unanimous vote, the meeting was adjourned at 8:20 p.m.  The motion was passed by a unanimous “Aye” vote. 

______________________                                                       ______________________

Dr. Nolan S. Barham, Sr.,                                                           Michelle Bennett

Mayor                                                                                         City Recorder