June 28, 2004

The City Council of the Town of Eagleville , Rutherford County, Tennessee, met in a called session at 7:00 p.m. on June 28, 2004 , in Eagleville City Hall with Mayor Nolan S. Barham, Sr., presiding.

COUNCIL MEMBERS PRESENT

Mayor Nolan S. Barham, Sr. Vice-Mayor Ronnie Hill

Councilwoman Debbie Ryan Councilman Terry Zumbro

Councilman Harold Vincion Councilman David Rigsby

Councilman M. A. Smitty

STAFF

Everett Stone, Police Chief Sherry Marsalis, City Recorder

Michelle Bennett, Executive Assistant

GUESTS

Janie Zumbro

INVOCATION

Councilman Harold Vincion delivered the Invocation.

PLEDGE OF ALLEGIANCE

Councilman M. A. Smitty led the Pledge of Allegiance to the flag.

MAYOR'S REMARKS

Due to inaccuracies in the 2004/2005 Budget passed on June 22, 2004 , Mayor Barham called a special session of the City Council, presenting to the Council a corrected 2004/2005 budget for the Town of Eagleville .

City Recorder Sherry Marsalis

City Recorder, Sherry Marsalis, apologized to the Council for the error that was found after the budget had been passed. She explained that Excel had not calculated a few cells correctly. Sherry stated to the Council that she and Mary Ann Underwood had worked all day.

City Auditor Mary Ann Underwood

Mary Ann informed the Council that Sherry had called her on Friday needing help with the 2004/2005 City Budget. Sherry e-mailed the budget to Mary Ann so she could import the numbers to her spreadsheet to compare and try to help bring the revenues and expenditures in line with each other. Mary Ann also explained that Excel may not pick all the cells if more lines are added at the end of the formula.

Reconciliation 2003/2004 Budget

Mary Ann Underwood informed the Council that there are a few new items that needed to be added this year on reconciliation. The depreciation for 2003/2004 is estimated to be about $15,000.00 on the general fixed assets. This had not been previously budgeted. This shows up on the audit report along with the actual figures for the year.

The Home Program expenditures of $100,000.00 had not been entered into the budget. The estimated figure from the Home Program Administrator is $100,000.00. So, the budget needs to reflect the proceeds and expenditures of the Home Program.

Mayor Barham asked for a motion to adopt the new reconciliation on the 2003/2004 budget. Vice-Mayor Ronnie Hill made the motion and Councilman Harold Vincion seconded. A roll call vote was administered by Sherry Marsalis and answered with a unanimous “Yes” from the Council, 6-0. A copy is attached as part of the minutes.

2004/2005 Zero Balanced Budget

Mayor Barham told the Council to refer to Budget B, the zero-balanced budget. Councilman M. A. Smitty made the motion to follow Budget B, and allow each City Council member to go over the budget line item by line item and vote on it collectively at the end. Councilwoman Debbie Ryan seconded the motion. A roll call vote was administered by Sherry Marsalis and answered with a unanimous “Yes” from the Council, 6-0.

Mayor Barham began with the Revenues, stating that the State projection of the Hall Income Tax had been included. After a brief discussion, the motion to approve the revenue portion of the budget with a tax levy of $.72 per $100.00 was made by Councilman Terry Zumbro and seconded by Councilman M. A. Smitty. After a roll call vote by Sherry, the motion passed unanimously, 6-0.

Line items of Expenditures, which were discussed and changed from the zero-budget presented are as follows: 761(A)-Executive Secretary was decreased from $14,872.00 to $11,000.00; 768-Payroll Payments were decreased from $6,800.00 to $6,500.00; 774-Advertising was increased from $1,000.00 to $1,500.00; 775-Dues was decreased from $1,500.00 to $1,000.00; 790-New Equipment was decreased from $1,000.00 to $500.00; 800-Library Grant was decreased from $13,000.00 to $12,000.00; 808-Mayor/Staff was decreased from $1,000.00 to $500.00; 776(A)-Motorcycle Lease was decreased from $1,860.00 to $500.00; 777-Police Supplies was decreased from $1,500.00 to $1,000.00; 777(A)-Police Training was decreased from $1,000.00 to $0; 777(E)-Police New Equipment was decreased from $1,000.00 to $0; 781-Police Fuel/Repair was increased from $2,000.00 to $3,000.00; and 769-Street Lights was increased from $8,785.00 to $9,000.00. There was a savings of $9,317.00, which was put into line item 872-Parks and Recreation.

Mayor Barham asked for a motion to accept Expenditures and Appropriations as corrected. Vice-Mayor Ronnie Hill made the motion and Councilman Harold Vincion seconded the motion. A roll call vote was administered by Sherry Marsalis and answered with a unanimous “Yes” from the Council, 6-0. (A copy of the 2004/2005 Budget is attached as part of the minutes.)

Councilman M. A. Smitty made the following motions: the Town of Eagleville will no longer send flowers to any citizen; the water account will be switched over into the general funds account; the lease of the motorcycle will not be renewed; a copy of the 2004/2005 Budget will be sent to each Council member by mail; and that Doug Davis, Daily News Journal, will be contacted so that he may write an article regarding the new 2004/2005 Budget. Councilman David Rigsby seconded the motions. A roll call vote was administered by Sherry Marsalis and answered with a unanimous “Yes” from the Council, 6-0.

Councilman Harold Vincion made the motion that the Council have a work session on the budget each year. Councilman M. A. Smitty seconded the motion. Mayor Barham stated that the Council will have a work session next spring to prepare the Budget for 2005/2006. A roll call vote was administered by Sherry Marsalis and answered with a unanimous “Yes” from the Council, 6-0.

adjourn and Councilman David Rigsby seconded the motion. The meeting was adjourned at