The Mayor and City Council members met in a regular session in the Eagleville City Hall, City of Eagleville, Rutherford County, Tennessee on April 7, 2009 at 6:00 pm with Vice Mayor Ronnie Hill presiding. 

Vice Mayor Ronnie Hill                                    Councilman David Rigsby

Councilman Alan Ball                                        Councilman Wes Fitzgerald

Councilman Sam Tune

            Colleen Adams, City Recorder             Adam Dodd, City Attorney

            Justin Smith, Fire Fighter

            Donna Jensen                                                   Mary Tune

            Phil Williams                                                     Glenda Dyer

            Craig Sewell                                                     David Turner

            John Turner                                                                

            Roll was called by City Recorder, Colleen Adams.  All members were present, with the exception of Mayor Nolan S. Barham, Sr.

             Vice Mayor Ronnie Hill read a letter from Mayor Nolan S. Barham, Sr. that was left with City Recorder Colleen Adams earlier in the day.  The letter stated that effective today at 5:00 pm, Nolan S. Barham, Sr. would be resigning as Mayor of Eagleville. 

            Motion was made by Councilman Alan Ball and seconded by Councilman Wes Fitzgerald.  After a vote taken by City Recorder Colleen Adams, the motion passed 5-0.

             Councilman Wes Fitzgerald made a motion to accept the resignation of Councilman Harold Vincion, and seconded by Councilman Alan Ball.  City Attorney Adams Dodd spoke, and stated that there was some question as to the validity of the resignation since no written statement was presented to the Council.  Mr. Dodd stated that the verbal resignation was valid.  City Recorder Colleen Adams stated at the Vice Mayors request she had contacted Mr. Vincion who stated he would not be submitting a written resignation.  After a vote taken by City Recorder Colleen Adams, the motion passed 4-1, with Councilman David Rigsby voting “no”. 

            Councilman Wes Fitzgerald made a motion to appoint Donna Jensen to fill the vacancy on the City Council.  Motion was seconded by Councilman Alan Ball.  After a vote taken by City Recorder Colleen Adams, the motion passed 5-0.  City Recorder Colleen Adams then swore Ms. Jensen in as a Council member, and Councilwoman Jensen took her seat at the Council table. 

            Councilman Alan Ball asked about the status of the COPS Grant.  City Recorder Colleen Adams stated she had about ¾ of the application completed, and had a few questions she was still in the process of answering, and requested that someone review the letter of intent who has worked on a Police force who could give insight.  Councilman Wes Fitzgerald stated he had a few contacts he could put in contact with Ms. Adams.  Ms. Adams stated that there should be no problem meeting the deadline.  
     

            Councilman Wes Fitzgerald complimented City Recorder Colleen Adams on the interior redecorating she did of the lobby, and stated he would like to discuss plans for fixing up City Hall’s exterior.  City Recorder Colleen Adams stated there was approximately $1,600 left in the building maintenance fund for the budget year, and suggested the City hire an “on-call” maintenance person, due to the fact there was this and many other odd jobs needing to be done in and around City Hall.  After discussion, it was decided that bids were not needed, and it was decided the City would purchase the paint, and then hire someone to paint.  Attorney Adam Dodd suggested the Council consider inviting bids, due to the economy and people needing work.  Vice Mayor Ronnie Hill agreed, and stated that the repair of the windows, gutters, and other items be addressed prior to painting, and that a list be made of all items needing to be repaired.  Councilman Wes Fitzgerald questioned the need for a dumpster at City Hall, and stated it looked horrible outside City Hall, and suggested that City Recorder Colleen Adams take the trash off to save the $35 month in pick up fees.  After discussion, it was decide the City Recorder should not be hauling trash.  City Recorder Colleen Adams stated the City was under contract with Waste Management until September, and has a lower cost company that the City could change to at that time.  Councilman Fitzgerald stated he would like to see some of the tires, street signs, poles and other items around outside City Hall be cleaned up.  Councilman Fitzgerald also stated that he has a friend who is a personal designer, and he hired her on his dime to put together a design format and color scheme for the exterior of City Hall.  Councilwoman Jensen suggested that the Council put together a committee to list the repairs needed, pick colors, and anything needed.  Councilman Fitzgerald made a motion that Councilwoman Jensen Head the Building Maintenance Committee and was seconded by Councilman Alan Ball.  Vice Mayor Ronnie Hill made a motion to amend the motion and add Councilman Sam Tune to the committee, and was seconded by Councilman Fitzgerald.  After a vote taken by City Recorder Colleen Adams, the motion to develop a Building Maintenance Committee headed by Councilwoman Donna Jensen and Councilman Sam Tune passed 5-0.    

            City Attorney Adam Dodd presented to the Council documents pertaining to which included a sample Ordinance that the council will need to review and possibly make changes to regarding and outlining provisions for the sales of Beer.  Mr. Dodd stated he had looked into it, and a Beer Board would need to be developed, with most small Towns appointing their City Council as the Beer Board.  Mr. Dodd informed the Council of and explained the mandatory State fees for Beer permits, applications, and the privilege tax.   Discussion took place regarding the roles and discretions and responsibilities of the City Recorder and Beer Board in accepting, approving and issuing applications.  Mr. Dodd stated the Sales of Beer would need to be passed by ordinance, and that the ordinance be precisely worded to control the sales and restrict the percentage of consumptions, percentage of sales, and other permit regulations, open container sales versus by the container, etc.   Mr. Dodd stated the State of Tennessee set the tax rate, and the City would need to set up a mechanism to turn the taxes in to the State.  Mr. Dodd stated the provisions in the proposed Beer regulations would need to be specific in regulations, rules, zoning restrictions and what the Beer Board could do about complaints in addition to setting a acceptable footage that businesses selling Beer would need to be away from Churches, schools, etc.  Councilman David Rigsby spoke and stated he was not in favor of the Beer sales and that he feels that the residents should vote on this issue.  Mr. Dodd stated that if the Council would like to make revisions to the documents he presented, he would make the changes and present at the next City Council meeting.  Mr. Dodd reminded the Council 3 readings would need to be held before the Ordinance was passed, and recommended that the Council hold a work session prior to the 1^st reading to review and decide on provisions for the Ordinance.   Councilwoman Jensen stated she would like to see a works session held to fully discuss the issues.  After discussion, it was decided to have a called City Council meeting to hold a workshop regarding the proposed Beer Ordinance on Tuesday, April 14, 2009 at 7:00 pm.       

Vice Mayor Ronnie Hill stated that per the Charter, he would be filling in as Mayor until the next regular City Council meeting, where the Council will need to appoint a Mayor. Vice Mayor Hill stated he would be filling in temporarily and does not want to become the Mayor. Vice Mayor Hill stated that due to the fact the all City checks require 2 signatures, and in the interim before a new Mayor would be appointed, City Recorder Colleen Adams would be signing her own checks in addition to his signature.  Vice Mayor Hill stated that there is a policy in place preventing the signing of own checks, but it would need to be done in this case and wanted everyone to be aware.

Councilman Wes Fitzgerald asked City Attorney Adam Dodd if there were any items “on the table” left by former Mayor Barham that needed to be addressed.  Mr. Dodd stated that since the items were not on the agenda, he had nothing to report, but would discuss anything that needed to be discussed at the next regular City Council meeting.  Councilman Fitzgerald asked about procedures for employees leaving the city, and it was stated by City Recorder that Mr. Barham turned in his keys this morning, and signed a contract which was turned in to Verizon stating he would be financially responsible for his cell phone.  

Councilman Alan Ball thanked everyone for coming to the meeting, and welcomed Councilwoman Donna Jensen.                             

            Councilman Wes Fitzgerald made a motion for adjournment, with Councilman Alan Ball seconding.  The meeting ended at 7:05 pm with a unanimous “aye”.

_____________________________        ___________________________

Interim Mayor Ronnie Hill                          Colleen Adams, City Recorder

                           MINUTES OF THE REGULAR SESSION
    OF THE COUNCIL OF THE TOWN OF EAGLEVILLE, TENNESSEE
                                                 April 23, 2009

The City Council of the Town of Eagleville, Rutherford County, Tennessee, met in regular session at 7:00 p.m. on April 23, 2009, in Eagleville City Hall with Vice Mayor Ronnie Hill, presiding.

COUNCIL MEMBERS PRESENT

            Vice-Mayor Ronnie Hill                                    Councilman Wes Fitzgerald 

            Councilman David Rigsby                                 Councilman Alan Ball

            Councilman Sam Tune                                       Councilwoman Donna Jensen

STAFF

            Terry Greene, Fire Captain                   Colleen Adams, City Recorder

            Attorney Adam Dodd                             Justin Smith, Fire Fighter

            Linda Lichtenberger                               Lee Saegar, Fire Fighter                     

GUESTS

                        Robert Soapes, Sr.                               Nina Merritt                            

                        Mary Tune                                           Melissa Buchanan

                        Phil Williams                                        Glenda Dyer

                        Nell Lynch                                            Lanny Turner

                        John Turner                                          Jean McElhaney

                        Nell Lynch                                            Ed Smotherman

                        Keila Davenport                                   Buddy Gadd

                        Darin Rowell                                        Bridget Fitzgerald

                        Chassen Haynes                                  Blanca Nava

                        David Turner   

INVOCATION
           Councilman Alan Ball delivered the Invocation. 

PLEDGE OF ALLEGIANCE
          Councilman Sam Tune led the Pledge of Allegiance to the flag.

ROLL CALL
          Roll was called by City Recorder Colleen Adams, and all members were present.

MAYOR'S WELCOME
          Vice Mayor Ronnie Hill welcomed everyone to the City Council meeting and stated he was glad to see such a large number of people, because it showed they cared about the City.

ADOPTION OF AGENDA
            Councilman Alan Ball made a motion to approve the agenda as amended, and was seconded by Councilman Wes Fitzgerald.  Councilman Tune asked that an item be added to address the sewer update.  Councilman Fitzgerald asked that two items be added; an update to the crosswalk pole, and, to discuss building maintenance.  After a vote taken by City Recorder Colleen Adams, the motion passed 6-0.

CITIZEN'S INPUT
            Mr. Buddy Gadd spoke, and stated he operated a Pizza Shop here in town.  He asked that due to the large number of residents at the meetings, if the Council could hold the meetings at the Eagleville Community Center, and stated he feels the need for a bridge on Clark Street. 

            Ms. Nina Merritt from the Eagleville Library spoke, and presented the 2009/10 Budget to the Council.  Ms. Merritt stated that circulation and computer usage is up, and wanted to remind everyone that the Library offered services such as help with job loss, resumes, and job searches. 

            Mr. Andy Soapes spoke, and stated that he would like to see Citizens Input under "All Other Business" on the agenda.

            Mr. Lanny Turner spoke, and stated he wanted to make City Hall aware there is street lights out on Cheatham Springs Road.   Vice Mayor Ronnie Hill stated that if the pole number and outage was reported to City Hall, it would be called in to MTEC. 

FINANCIAL REPORT
            Motion was made by Councilman Sam Tune to approve the March 2009 Financial Report, with Councilman Alan Ball seconding.  Councilman Ball questioned the Year-to-date budget status and the $623.56 payment to DNJ.  City Recorder Colleen Adams explained the payment was for the Public Notice for the City Council meeting regarding the sewer.  Councilman Wes Fitzgerald questioned the cost of accounting fees, and it was explained they were the consulting fees from Hall & Davidson who were needed to train the City Recorder since there was no one else her first year, and that these expenses have gone down as she becomes more trained.  Councilman Fitzgerald suggested that the City look into the cost of the accounting firm, and see if the services could be obtained at a lower cost.  Councilman Fitzgerald also asked about the payments made to Ed Wettig from the Street Aid Account.  Vice Mayor Ronnie Hill explained the City hired Mr. Wettig on an hourly basis to perform Street work, trimming, etc.  After a vote taken by City Recorder Colleen Adams, the motion passed 5-0, with Councilwoman Donna Jensen passing on the vote.

APPROVAL OF MINUTES
            The minutes of the March 19 and 26, 2009 City Council meetings were approved as mailed.  After a motion was made by Councilman Wes Fitzgerald, and seconded but Councilman Sam Tune, a roll call vote was administered by City Recorder Colleen Adams and answered with a unanimous "Yes" from the Council, 6-0. 

PARK REPORT
            Vice Mayor Ronnie Hill reported that the Park Board met last week and it was decided that instead of having the Park-n-Show Car Show, they would be having a Main Street Festival on June 13^th that will include a Car Show, Motorcycle Show, Live Music and Craft Booths.  The food will be supplied by all local restaurants with booths going all through town.  He also stated they will have the flyers ready next week to do heavy promoting, and will need all the help they can get.   Vice Mayor Hill further stated the Park will get the proceeds from the Car and Motorcycle Shows and all restaurants will keep the money they earn.  He also stated they will contact RCSO for additional deputies for traffic control.   Councilman Sam Tune stated the purpose of this was to capitalize on all Eagleville has to offer and would like for all merchants in town need to be involved.   Councilman Ball suggested a budget and goal be set for the festival.

Councilman Tune stated an organizational meeting will be held for the festival, and all are invited to attend.

FIRE REPORT
            Captain Terry Greene stated that Chief Martin was unable to attend, and he will be reading from a prepared statement from the Chief.  In the statement, it was told that there were 10 fire calls responded to in the past month, a training room is being finished in the back, and there are 10 new Fire Fighters, with one Fire Fighter, Daniel Rowell, completing Fire Fighter 1 School.  All in attendance applauded Mr. Rowell on his accomplishment.  Captain Greene explained all County Firefighters are required to get 110 hours of training per year.  He further stated that they responded to the areas hit by the Murfreesboro Tornados earlier in the month, and assisted in cleanup and distributing water.  Chief Martin wanted the Council to know he was extremely proud of his Department and all others who help aid the Tornado victims.  Chief Martin further stated in his letter that the Fire Department has a TV and DVD player in their training room - which is used for training.  Much of the materials for the room and items in it were donated.  Captain Greene then made a statement of his own, and spoke to the council in stating that he is frustrated in the lack of support for the Fire Department and community.  He stated he feels that there has been a lack of communication and would like the Council to know that they work hard and are dedicated, and if something is questioned to please address the Department, because he has heard members of the community comment on things that were not accurate.  Councilman Tune stated he acknowledges the Fire Personnel work hard on training, and is proud of them.  Councilman Rigsby stated that the Department is better than it has been in years.         

POLICE REPORT
            City Recorder Colleen Adams stated she had turned the COPS Grant application in and made the deadline.  She further stated the application was for the funding of 2 full time Police Officers salary and benefits for 3 years, with a total of $248,000.00 being requested.  Ms. Adams further stated that a decision would be made sometime near the end of the summer on if Eagleville's application was approved and if the grant funds would be paid. 

CODES REPORT
            Codes Administrator Linda Lichtenberger stated that she had given a report to the Council for review, and she is proceeding on enforcing codes for a property on Main Street that had been in controversy.  She further stated that she had attended a Community Code & Building Administration meeting in Memphis, and received the President's Award for her hard work and Dedication.  She was applauded by all in attendance.  Ms. Lichtenberger also spoke of a Grant Act Bill regarding Codes and Zoning now in discussion in Washington. 

OLD BUSINESS
First Reading - Resolution 09-01
            A motion was made by Councilman Wes Fitzgerald and seconded by Councilman Alan Ball.  Councilman Wes Fitzgerald stated that perhaps they should look at some of the wording in the Resolution. After a vote taken by City Recorder Colleen Adams, the motion passed with approval of 5-1, with Councilman David Rigsby voting "No".

Crosswalk Pole
            Councilman Wes Fitzgerald stated he had checked, and it was no approval was needed to move the pole from its present location.  He further stated he would like to file the claim with Insurance and asked City Recorder Colleen Adams to look into calling the Sheriffs Department about a report, to take pictures, and follow up on claim. 

Building Maintenance Committee
            Councilwoman Jensen stated she and Councilman Tune have looked at the building and found items needed for repair before the building could be painted.  Councilman Tune stated he would like to propose that the City hire someone to fix and repair the building, and then on a Saturday get volunteers to come down and paint.   Councilman Fitzgerald stated he had someone who is a professional designer to put together a color scheme for City Hall and presented to the council 2 sample color schemes for the building.    He further stated that the color scheme could be used and incorporated into other businesses and buildings in town.   Councilwoman Jensen made a motion to replace herself from Head of the Building Maintenance Committee with Councilman Wes Fitzgerald.  After a vote taken by City Recorder Colleen Adams, the motion passed 6-0.   Councilman Alan Ball made a motion for the Building Maintenance Committee to choose the colors for City Hall and was seconded by Councilwoman Donna Jensen.  The motion passed 6-0, after a vote taken by City Recorder Colleen Adams.     

Sewer Report
            Councilman Sam Tune reported that the work was still progressing on the Sewer Feasibility, and he has attended several meetings and been on the phone trying to learn about sewers.  He stated that next Monday at 9:00 am in City Hall, an informative meeting will be held by consultants.                    

NEW BUSINESS
            Councilman David Rigsby addressed the Council, and stated he had been thinking about a lot of problems.  He stated that he was against beer, and knows his church, and other area churches are against it.  Councilman Rigsby stated he had many family members and friends affected by drinking and gave some examples of how alcohol was the cause of their deaths, injuries or damaged relationships.  Councilman Rigsby stated he is against the Beer and will vote against it, and stated there are other ways the City can increase revenue, and suggested that Councilman Tune move his new development into the City limits for the Tax revenue and extend the City limits for more Tax revenue.   Councilman Rigsby further stated that the Council needs to do whatever they can to help developers but insist that they be in the City limits and stated that not enough beer would be drank to affect the revenue but that property and houses would increase it.  He stated that for the past 2-3 years he has heard how bad the septic system Lanny Turner put in his development, but at least his development was in the City limits and now it is said that his system was most likely what the City will need to use.   He then stated that he would no longer ask the City Recorder to come back to City Hall on her spare time so he could review the checks.  He further stated she is already being paid to take care of the checks and it was not fair to ask her to come on her off time.   Councilman Rigsby then stated that the items against Nolan Barham were ridiculous and it was finished and does not want to hear about it anymore.  He stated that the new Council will be good for Eagleville and it is time for the Council to move on and bring new businesses and property into town.  Councilman Tune stated to Councilman Rigsby that they will not always agree but he listened to him and respected his opinions, and that Annexation may need to be looked at.  Councilman Rigsby stated it would be a great thing for the Council Members to step up and move their homes or developments inside the City Limits.  Vice Mayor Ronnie Hill thanked Councilman David Rigsby for his comments and stated he respected his opinions.

NEW BUSINESS

First Reading - Ordinance 09-02
            Vice Mayor Ronnie Hill asked the Council to look at the budget they received in their packet.  Vice Mayor Ronnie Hill stated the letter they received along with the budget did not include a paragraph regarding pay increases for City Employees.  The Council members went through the budget, line item by line item and after discussion made kept items the same or made changes to the budget as discussed and agreed upon. New line items were added for Public Notices and Unemployment.  After discussing for an hour, a motion was made by Councilman David Rigsby to approve the 1^st Reading of Ordinance 09-02 (2009/2010 Budget) and seconded by Councilman Sam Tune.  After a vote taken by City Recorder Colleen Adams, the motion passed 6-0.                                                        

OTHER BUSINESS

Appointment of New Mayor
            A motion was made by Vice Mayor Ronnie Hill, and seconded by Councilman Wes Fitzgerald, to appoint Councilman Sam Tune as Mayor.  After a vote taken by City Recorder Colleen Adams, the motion passed 5-0.  Mayor Tune was immediately sworn in by City Recorder Colleen Adams.  All in attendance applauded.  Mayor Tune then addressed the Council and others in attendance and thanked them for their support.  Mayor Tune stated that he will take this position seriously and will do what needs to be done on behalf of the City.  Mayor Tune further stated there was a lot of work to do and a lot on the table and help will be needed from the Council, the residents and the business district and would like to see a better relationship and better communication between the City Council and Planning Commission.  Mayor Tune challenged everyone in attendance to bring somebody with them to the next Council meeting and encourages every citizen to be involved in the City. 

Glenda Dyer Proposal 
            Ms. Glenda Dyer presented and read to the Council a proposal for her to become the Records Management Coordinator for the City.  According to the proposal, Ms. Dyer will have access to all City records and documents, to inventory, file, review and store records or other duties as needed to begin on May 11^th 2009, and will work under the supervision of and report to the City Council.  Ms. Dyer's proposal is for one year, and will be for the sum of $1.00.  Councilman Alan Ball made a motion, and was seconded by Councilwoman Donna Jensen, to accept the Proposal for Glenda Dyer to become the Records Management Coordinator.  After discussion, a vote was taken by City Recorder Colleen Adams and the motion passed 5-0.     

ADJOURNMENT
            Mayor Sam Tune stated much had been accomplished tonight, and again challenged all residents to bring someone with them to the next City Council meeting.
 

            Mayor Tune declared a motion was in order, and a motion was made by Councilman Wes Fitzgerald for adjournment and seconded by Councilman Alan Ball.  After a vote taken by City Recorder Colleen Adams, the motion passed 5-0, and the meeting ended at 10:25 pm.

___________________________                          _____________________________

     Sam Tune, Mayor                                                  Colleen Adams, City Recorder