The Mayor and the Planning Commission members met in a regular session in the Eagleville City Hall, City of Eagleville, Rutherford County, Tennessee, Monday, August 3, 2009.

CALL TO ORDER

      The following members were present:

                                 Nick Duke - Chairman                             Darin Rowell
                                 Mayor Sam Tune                                   Andy Soapes

                                                           Absent: Bobby Turner      

STAFF
                                Dustin Owens, City Planner                      Linda Lichtenberger, Codes Admin.
                                Amy Miller, City Planner                          Colleen Adams, City Recorder

GUESTS
                               Glenda Dyer                                            Donna Jensen
                               Phil Williams                                           Alan Ball
                               Ronnie Hill                                              David Turner
                               Melissa Buchannan

CITIZENS INUT
     Chairman Nick Duke invited any guest to speak on any issue. No residents spoke.

APPROVAL OF MINUTES
     Councilman Darin Rowell made a motion to approve the July 2009 minutes with the addition of Andy Soapes as a present member of the Planning Commission. The motion was seconded by Mayor Sam Tune, and after a vote, the motion passed unanimously.

BUSINESS
Request for Annexation
     Mayor Sam Tune submitted a request to annex into the City limits his home and 5 acres on Allisona Road. Codes Administrator presented to the Planning Commission a timetable and checklist for annexations. Mayor Tune presented to the Planning Commission a plan of service and map for the property he is asking to be annexed. Chairman Nick Duke stated the matter would need to be presented to the City Council for approval. Councilman Darin Rowell made a motion to send the annexation request to the City Council and was seconded by Andy Soapes. The motion passed with ah unanimous vote. Mayor Tune stated that per the Eagleville City Charter, the eligibility requirements to be on the Council or Mayor is that a person needs to own property in the City limits, but is not required to live in the City limits. Mayor Tune further stated he has had comments made to him regarding his not living in the City limits and wants to show good leadership by having the annexation done. Chairman Nick Duke stated the City is glad to have him.

Health & Sanitation Report
     Mayor Sam Tune stated to all in attendance that anyone who thinks the Eagleville does not have a sewage problem is living under a rock, and presented to the Planning Commission copies of reports showing pathogens in the local creek and river water, in which it showed a comparison of tests don in 2006 and 2009. Mayor Tune stated he is not sure why pathogens are there, but the amounts are over the State limits. Mayor Tune further stated he has been working to see if it is feasible for Eagleville to get a sewer system. Mayor Tune went on to say he wanted everyone to know the seriousness of the situation. He also reminded all in attendance that the City Council will be having a called City Council meeting on Wednesday to discuss a sewer system, and that it is a complicated process and the City needs to do a lot to qualify. Mayor Tune also presented to the Planning Commission a petition for them to sign stating they support the seeking of funds for a sewer in Eagleville. Mayor Tune state it is their duty as appointed officials to protect and secure the well-being of the citizens.

Codes Report
     City Planner Amy Miller stated she was unable to attend last months meeting and gave to Ms. Lichtenberger a large color-coded zoning map. Codes Administrator Linda Lichtenberger stated she is still researching the thourofare roads.

Training
     City Planner Amy Miller asked if the Planning Commission would prefer to train in one long session, or 2 smaller sessions. After discussion, Chairman Nick Duke suggested a lone afternoon session, with the other members in agreement. Ms. Miller presented to the Planning Commission members a handbook for their use.

OTHER BUSINESS
John Lewis Property/Clark Street
     Councilman Darin Rowell asked about the status of Mr. Lewis' requests. Chairman Nick Duke stated the property in question was zones as C2 and the business is OK located there. Andy Soapes questioned if the right decision had been made in granting the variance for the property at a past BZA meeting and did not want residents to think they were doing anything underhanded or making wrong decisions. Codes Administrator Linda Lichtenberger reminded the members that the decision was made by the Board of Zoning and Appeals, and not the Planning Commission, and although the members are the same, the discussion should take place at a BZA meeting. Councilman Rowell questioned whether the variance was granted only to the business located there now or would apply to future owners/business of the property. Andy Soapes stated the people before them had created a mess and he was afraid Mr. Lewis would suffer. Mayor Tune stated he has been very public about Clark Street and the controversy. Mayor Tune stated he had voted for Mr. Lewis to encourage new business and create jobs in Eagleville. Mayor Tune stated the City has adopted Clark Street, but it shouldn't be accepted since it wasn't up to codes. Mayor Tune further stated he had voted in a clear conscience to help Mr. Lewis, but is now unsure if it was the right thing. Councilman Rowell encouraged the members to ask questions and spend extra effort to deliberate prior to making decisions for the Planning Commission benefit and to encourage confidence with residents. Ms. Lichtenberger stated that the variance was approved by the BZA, and not the Planning Commission. Mayor Tune stated when the variance was granted, they thought they were doing the right thing, but it appears the road may not be suitable and if it needs to be reconsidered will do so. Andy Soapes asked Ms. Lichtenberger if they did the right thing, to which Ms. Lichtenberger stated she could not answer as she is not on the Board of Zoning and Appeals or the Planning Commission. Chairman Nick Duke spoke and stated he felt the decision was the right one because the property is zoned C2.

ADJOURNMENT
With no other business to discuss, Chairman Nick Duke moved to adjourn and was seconded by Mayor Sam Tune. By unanimous decision, the meeting adjourned at 7:09 pm.

________________________
Nick Duke, Chairman

Attest:

_________________________
Colleen Adams, City Recorder