The Mayor and they Planning Commission members met in a regular session in the Eagleville City Hall, City of Eagleville, Rutherford County, Tennessee, Monday, June 1, 2009.

The following members were present:

            Nick Duke – Chairman                         Darrin Rowell

            Mayor Sam Tune                                  Bobby Turner

            Andy Soapes

            Colleen Adams, City Recorder               Justin Owens, City Planner

            Amy Miller, City Planner

GUESTS

            Glenda Dyer                                         John Lewis

            Sandy Lewis                                         John A. Lewis, Stonegate Ent. 

            Chairman Nick Duke invited any guest to speak on any issue. No citizens spoke.

           Mayor Sam Tune moved to approve the minutes of the May 2009 meeting and was seconded by Bobby Turner.  After a vote taken by City Recorder Colleen Adams, the motion was unanimously approved.

            City Planner Amy Miller stated that the lot combination request submitted by John Lewis of the Stonegate Enterprises showing an easement and a C2 zoning.  City Planner Dustin Owens stated that there were two concerns regarding the request in that the C2 zoning needs to be on a major thoroughfare, and the City needs a City Thoroughfare map which is required to enforce regulations.  Mr. Owens also stated that before the easement can be deemed an easement, it needs to be clarified on the deed.  Darin Rowell asked why it mattered.  Mr. Owens stated if the lots were combined and was not done according the Thoroughfare Map. It needs to be reconsidered due to the C2 zoning.

            Mayor Tune questioned if the property had been legally divided in 2006, and Bobby Turner stated it had been and a new Zoning Map was done in 2006.  Chairman Nick Duke stated the new regulations had been approved in 2007.  Mayor Tune asked Mr. Lewis why he wanted to combine the lots.  Mr. Lewis stated that he wanted to put in a new septic system because his company is growing, and needed the two lots combined to put the septic on the other property since it was the only location he could put it on.  Mr. Lewis also stated he had plans to move his company out here as soon as possible, and is planning to put in the septic and put up a fence up before he does.  Mayor Tune asked about a shop, and Mr. Lewis responded the property does have a building on it he will use.

            City Planner Amy Miller stated a bridge may need to be put up on Cheatham Springs Road with a drive to the property.  Mr. Lewis stated he brought the property under the assumption he could use Clark Street as his primary entrance for his business.  Ms. Miller stated the Planning Commission will need time to review the request to make sure the thoroughfare use is correct.   Mr. Lewis stated that if the Planning Commission will not allow him to use Clark Street as his primary entrance than all businesses on Clark Street should be called in and told they cannot use as their main entrance. 

            City Planner Dustin Owens read from the Codes Book, and stated the lots can legally be combined, but will need to be done as a Variance in Special Exceptions.  Chairman Nick Duke recommended to Mr. Lewis that this be done due to the Arterial Road issue, and Topography of the land.  Mayor Tune stated he would like do what Mr. Lewis is requesting, but it would need to be done right. 

            Mr. Lewis asked the Planning Commission if he granted himself an easement, could he avoid the variance.  City Planner Dustin Owens stated to Mr. Lewis that the current zoning for the property is correct, since it was basically grandfathered in to the current zoning requirements, but if any changes are to be made, they will need to follow the new codes.  After a discussion on acceptable public notification of the variance request, Chairman Nick Duke requested that a Public Hearing be done on June 15, 2009 at 10:00 am.
 

            None.

            City Planner Amy Miller presented a program design to the Planning Commission, and stated that they will need to review and discuss before they vote on it.  City Planner Dustin Owens stated that unless the City reopens its Urban Growth Boundary, things cannot change.  Mr. Owens stated annexation can be done by referendum by the Mayor and City Council.  After discussion,          made a motion to approve the plat, and was seconded by Darin Rowell.  The motion passed unanimously.  
  

            Chairman Nick Duke stated that the Planning Commission needed a resident on the Planning Commission as secretary, top fill the vacancy.   Chairman Nick Duke then moved to adjourn with a second from Bobby Turner.  The motion passed unanimously, and the meeting adjourned at 6:58 pm. 

Approved Chairman – Nick Duke                         City Recorder- Colleen Adams